Finance & Legal Coordinator

We are looking for a Finance & Legal Coordinator to manage financial operations, document control, and contractor payments. This role requires attention to detail, a strong understanding of financial transactions, and the ability to work with international contracts.

Responsibilities

• Document Control – Ensure a complete set of documents for employees and contractors, timely contract signing, and maintaining contract records.
• Payroll Management – Prepare salary statements, coordinate with accounting, and oversee timely payments.
• Invoicing and Payment Reconciliation – Work with banks and payment systems to monitor payments and verify client transactions.
• Payment Calendar Control – Ensure timely execution of all financial transactions without delays.
• Contractor Payments Management – Monitor contractor payments, ensuring compliance with contractual obligations.
• Revenue Analysis – Track incoming payments, determine their purpose, and ensure they align with contracts.
• Bank Statement Monitoring – Conduct daily tracking of financial transactions and ensure alignment with accounting records.
• Accounting Liaison – Communicate financial data to the accounting team, handle primary documentation, and support financial reporting.
• Financial Administration in Notion – Maintain financial records, structure reports, and keep financial data up to date.
• Debt Monitoring – Track payment deadlines, prevent client payment delays, and oversee outstanding balances.
• Tax and Legal Compliance – Assist in organizing financial reporting and collaborate with external accountants in different jurisdictions.
• Research Financial Regulations – Study accounting and legal aspects of the US and European financial systems, gaining expertise in international contract management.

Qualifications

• Experience in finance, accounting, or contract administration.
• Strong knowledge of banking transactions and financial reconciliation.
• Familiarity with international financial regulations (US, Europe).
• Proficiency in Notion for financial data management.
• Ability to analyze financial data and track payments effectively.
• Excellent communication skills for collaboration with accountants and contractors.
• Detail-oriented and highly organized.

We offer:

• Knowledge of tax regulations in multiple jurisdictions.
• Experience working with international contracts.
• Familiarity with financial reporting tools.